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<title>Available Solicitations, City of Springfield, Mass.</title>
<link>http://www.springfieldcityhall.com/purchasing/index.xml</link>
<description>Contact the City of Springfield, Mass. Office of Procurement for details</description>
<language>en-us</language>
<lastBuildDate>10 Feb 2012 5:25:02 GMT -0500</lastBuildDate>
<ttl>5</ttl>
<author>
<name>Office of Procurement</name>
</author>
<modified>10 Feb 2012 5:25:02 GMT -0500</modified>
<item>
<title><![CDATA[Price Agreement for Bituminous Concrete, Pick-Up & Laid in Place]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-294</link>
<description><![CDATA[Bid: SPG-12-294 - ADVERTISEMENT
CITY OF SPRINGFIELD, MASSACHUSETTS
OFFICE OF PROCUREMENT
Sealed Bids for Price Agreement for: Bituminous Concrete, Pick-Up & Laid In Place          Bid No. SPG-12-294
 Department of Public Works, Department of Parks, Buildings and Recreation Management - Facilities Division 

will be received until 2:00 p.m.:  March 14, 2012 By:
THE OFFICE OF PROCUREMENT
LAUREN STABILO, CHIEF PROCUREMENT OFFICER
36 COURT STREET, ROOM 307, SPRINGFIELD, MA  01103
PHONE (413)787-6285 FAX (413) 787-6295

at which time they will be publicly opened and read in the Office of Procurement Bid Room.
Bid documents and specifications will be available at no charge beginning Wednesday, February
22, 2012 at 8:30AM:  Online at www.comm-pass by selecting the Solicitation tab and using the 
Browse All.  Open by Entity (City of Springfield) option at any time 24 hours a day, seven days a week.
This bid is subject to M.G.L. c. 30 sec. 39M.

The estimated annual cost is $300,000.00.  There is an option to renew for two additional one year periods.
A 5% certified check, letter of credit or bond, payable to the City of Springfield, must accompany each bid.  
A 50% labor and materials and 50% performance bond, shall be required from the successful bidder. Surety bonds will only be accepted by surety companies licensed by the division of insurance to transact business in the Commonwealth of Massachusetts.

The conditions of employment and minimum wage rates set forth by the Massachusetts Division of Occupational Safety shall prevail in the execution of this contract.  Wages are subject to minimum wage rates as per MGL 149, sections 26-27G.

All questions regarding bid or its specifications must be received by the Office of Procurement no later than March 7, 2012 by 4:00 P.M.


Ends: 2012-03-14]]></description>
<pubDate>2012-02-22</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-294</guid>
</item>
<item>
<title><![CDATA[Purchase of Vehicles for Various City Departments]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-313</link>
<description><![CDATA[Bid: 12-313 - Vehicles List: (1) Full size SUV; (4) 4WD Crossover SUVS; (13) Five Passenger Sedans; (5) Cargo/Work Vans; (2) Full Size Passenger Vans; (2) 4WD Pickup Trucks with Plows; (1) Mower with attachments and (4) Manual/Automated Refuse Collection Trucks.  See bid for detailed specifications.  

City reserves the option to solicit bids for a financing package for all vehicles after bid award is made and final appropriation of funds.

A 5% Certified Check, Letter of Credit or Bond, payable to the City of Springfield, must accompany each bid.     Surety bonds will only be accepted from Surety Companies licensed by the Division of Insurance to Transact Business in the Commonwealth of Massachusetts. Refuse Trucks require a 100% Performance Bond from successful bidder.

Bid documents and specifications will be available at no charge online through www.comm-pass.com by selecting the Solicitation tab and using the Browse All Open by Entity (City of Springfield) available at any time 24 hours a day, seven days a week.  This bid is subject to M.G.L. c. 30B.  Bids will be available starting Monday, February 13, 2012.


The Chief Procurement Officer, Lauren Stabilo, reserves the right to accept any bid, to reject and/or all bids and to waive minor irregularities and/or formalities as it deems to be in the best interest of the City. The City of Springfield supports the goal of twenty percent minority and women participation in all contracts.

Ends: 2012-02-28]]></description>
<pubDate>2012-02-13</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-313</guid>
</item>
<item>
<title><![CDATA[Swimming Pool Water-Balancing Chemicals]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-297</link>
<description><![CDATA[Bid: SPG-12-297 - The City of Springfield is requesting and accepting sealed bids for \"Swimming Pool Water-Balancing Chemicals\" until 2:00 PM February 22, 2012, at which time the bids will be publicly opened and read.  

Bid documents and specifications will be available at www.comm-pass.com beginning on February 6, 2012 or may be picked up in the Office of Procurement, 36 Court Street, Room 307,  Springfield, MA 01103.  Please refer to the bid number and the opening date when inquiring.  This bid is subject to M.G.L. c. 30B.

It is the intent of the City to award a contract to a vendor for the services of furnishing and delivering swimming pool water-balancing chemicals to the City's 11 Public School pools and 2 Municipal pools located throughout the City of Springfield.  The value of the contract is estimated at $50,000 per year.

The City of Springfield through its Department of Parks, Buildings and Recreation Management is soliciting this bid for vendors to provide

All bidders are advised that the City of Springfield encourages the use of minority and women-owned business enterprises ("MWBE") and expects a good faith effort to comply with the City's goal of twenty (20%) percent MWBE participation.

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Ends: 2012-02-22]]></description>
<pubDate>2012-02-06</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-297</guid>
</item>
<item>
<title><![CDATA[Annual Gymnasium Floor Finishing and Screening]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-254</link>
<description><![CDATA[Bid: SPG-12-254 - The Department of Parks, Buildings and Recreation Management, Facilities Division, requires a price agreement contract with a qualified vendor to establish prices to resurface gymnasium and stage floors, to include screening, cleaning and coating, at public buildings in Springfield. The initial term of the contract is one year. The contract is estimated at $150,000 per year. The City retains the option to extend the contract for two, one-year periods to a maximum of three years.

Bid documents and specifications are available at www.comm-pass.com or the Office of Procurement.  Please refer to the bid number and the opening date.  This bid is a services contract subject to MGL c. 30B. 

The work of this contract is governed by the prevailing wage rate schedule in the specifications. All bidders are advised that the City of Springfield encourages the use of minority and women owned business enterprises (MWBE) and expects a good faith effort to comply with the City's goal of twenty (20%) MWBE participation.  

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Ends: 2012-02-21]]></description>
<pubDate>2012-02-06</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=2012SPG-12-254</guid>
</item>
<item>
<title><![CDATA[RFP: Redevelopment of Various Vacant Properties]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-291</link>
<description><![CDATA[Bid: 12-291 - The City of Springfield is requesting proposals for the redevelopment of various residential properties. The City is seeking proposals that will redevelop and enhance the existing vacant lots. The City will entertain all offers. For specific information on individual properties including street and parcel identification number, address, current use and minimum bid. 

Anticipated Schedule of Events

The anticipated schedule, which is in the discretion of the City and the Financial Control Board can be modified, is as follows:
	
February 1, 2012 RFP advertise in Springfield Republican			
February 1, 2012  RFP advertise in MA Central Register
February 1, 2012	RFP issued
February 23, 2012	RFP questions due by 4:00 p.m.
February 27, 2012	RFP questions answered
March 5, 2012		RFP responses due by 2:00 p.m.			
March 2012		Proposals Reviewed
March 2012		Recommendations to Mayor
March 2012		Preferred developer selected
April 2012	 	Developer refines plans as needed
May 2012  RFP Review Committee reviews amended proposal
June 2012City Council reviews and approves disposition
June 2012		      Mayor approves disposition		

Ends: 2012-03-05]]></description>
<pubDate>2012-02-01</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-291</guid>
</item>
<item>
<title><![CDATA[Swimming Pool Blanket and Automatice Reel Systems]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-279</link>
<description><![CDATA[Bid: 12-279 - The City of Springfield through its Department of Parks, Buildings and Recreation Management is soliciting this bid for the supply and installation of automatic reel swimming pool blanket systems in two locations.  The City will award a contract to the most responsive and responsible bidder that offers the lowest price based on the grand total of the entire project for both site locations.  The estimate value of this contract is $99,999.00. This bid is subject to M.G.L. c. 30 39M.

Bid documents and specifications will be available February 1, 2012 in the Office of Procurement, 36 Court Street, Room 307,  Springfield, MA 01103.  Please refer to the bid number and the opening date when inquiring. 

Site visits will be scheduled on February 8, 2012 at Chestnut Accelerated Middle School, 355 Plainfield Street, Springfield, MA between the hours of 1:00pm and 2:00pm and another tour scheduled between the hours of 2:30pm and 3:30pm at Rebecca Johnson Elementary School, 55 Catharine Street, Springfield, MA.  The site tours will be handled by Stacey Fortin, Aquatics Manager (phone 413-787-6298).

All bidders are advised that the City of Springfield encourages the use of minority and women-owned business enterprises (\"MWBE\") and expects a good faith effort to comply with the City\'s goal of twenty (20%) percent MWBE participation.

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.

Ends: 2012-02-16]]></description>
<pubDate>2012-02-01</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-279</guid>
</item>
<item>
<title><![CDATA[Removal and Disposal of Bird Waste, Bat Guano and Bio-Hazardous Material and Asbestos Abatement]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-280</link>
<description><![CDATA[Bid: 12-280 - The City of Springfield, Massachusetts ("City"), through its Department of Parks, Buildings, and Recreation Management - Facilities Division ("DPBRM") seeks to award a contract to a vendor that qualified for Bird Waste, Bat Guano, Mold, and Biologically Hazardous Material Removal and Asbestos Abatement for the removal, cleaning, and disposal services of bird guano, biological hazard materials, and asbestos abatement on an on-call, as-needed, basis for all City-owned Schools, public buildings and park locations.  

Bidding procedures are per Massachusetts General Laws (M.G.L.) Chapter 149 as amended and other applicable statutes and reflects the changes of Chapter 193 of the Acts of 2004 relative to M.G.L.c.23A &44 and M.G.L. c. 7, and 44N.  Chapter 149 requires that the Prime/General Contractor be certified by the State Division of Capital Asset Management.  Bids will be accepted at the Office of Procurement (Room 307 City Hall) until 2:00 PM on February 15, 2012, at which time they will be publicly opened and read.

The City intends to make an award to up to three (3) vendors.  The value of the award is estimated to be approximately $150,000.00/year.  There is no guarantee of actual service requests.  Requests for services will be based on actual needs only. Complete specifications and documents will be available February 1, 2012 at the Office of Procurement, 36 Court Street, Room 307, Springfield, MA 01103.  Please refer to the bid number and the opening date when inquiring.
   
The City reserves the right to waive any informality in, or to revoke, any or all bids, if in the public interest to do so.

Ends: 2012-02-15]]></description>
<pubDate>2012-02-01</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-280</guid>
</item>
<item>
<title><![CDATA[Request for Proposal for Banking Services]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-281</link>
<description><![CDATA[Bid: 12-281 - The City of Springfield is soliciting proposals for banking services from qualified, full-service banking institutions with demonstrable experience in the municipal area.  The City will pay for these services on a direct fee basis.  The successful Offerer will be required to provide complete banking services to the City commencing May 1, 2012.

Copies of the Request for Proposal may be obtained from the Office of Procurement on and after Monday January 30, 2012, between the hours of 8:30 am and 4:00 pm.

The successful Offerer must be an Equal Opportunity Employer.

Questions concerning the RFP may be submitted in writing by 5:00 pm Friday, February 24, 2012, to Lauren Stabilo at the address above, and/or by fax number (413) 787-6295.  Answers will be sent to all vendors who received an RFP through www.COMM-PASS.com  and/or the Office of Procurement.

The City of Springfield reserves the right to reject any or all proposals, waive any informality in the proposal process, or accept the proposal deemed to be in the best interest of the City.

Prospective Offerors must demonstrate the ability to provide the full range of banking services described in this document must meet all minimum criteria and must submit a completed proposal.  All banking institutions submitting a proposal must be familiar with and able to comply with all Massachusetts General Laws (MGL) pertaining to municipal banking relations.

This proposal has been issued in conformance with the provisions of Massachusetts General Laws Chapter 30B.  Proposers should familiarize themselves with the provisions of this Act.

KEY DATES FOR THIS PROPOSAL

	RFP Issued						Monday, January 30, 2012

	Submission of Questions due 5:00 pm		Friday February 24, 2012

	Proposals due, screened and evaluation begins	Monday, March 6, 2012

	Bank Services Commence				Tuesday May 1, 2012


SECTION I. TERMS AND CONDITIONS

1.	The Offeror's proposal will remain in effect for a period of (90) ninety days from the deadline for submission of proposals or until it is formally withdrawn, a contract is executed or this RFP is canceled, whichever occurs first.

2.	The contract will be for a period of three (3) years, beginning on Tuesday May 1, 2012, and ending on June 30, 2015.

3.	The City will have the option to cancel the contract provided that written notice is given sixty (60) days prior to the effective termination date.

4.	The Procurement Officer shall cancel the contract if funds are not appropriated or otherwise made available to support continuation of performance in any fiscal year suceeding the first year.

All interpretations of the RFP and supplemental instructions will be in the form of written addenda to the RFP specifications.  Requests for clarification or any questions about information contained in the RFP should be addressed in writing to Lauren Stabilo, Chief Procurement Officer, Office of Procurement, 36 Court Street, Springfield, MA 01103. Facsimile or emails will be accepted. Fax 413-787-6295 or email: lstabilo@springfieldcityhall.com.  

Any information sent to one proposer will be available to all proposers.  No requests or questions will be accepted after 5:00 pm on Friday, February 24, 2012.  To receive the responses to any questions submitted by other Offerors, please send the name, address, telephone number, fax number, and e-mail address (if any) of the person to whom this information should be sent.

NOTE: This is a single document associated with a complete Solicitation that can be found on Comm-PASS at www.comm-pass.com at no charge.

All Bidders who obtain this document from Comm-PASS (1) are responsible for reviewing and adhering to all information, forms and requirements found in all tabs and related forum records, if any, for the entire Solicitation, and (2) will be treated as an official recipient only if they use the "Interested in Bidding" link to enter complete contact information.

To locate the Solicitation associated with this document, go to www.comm-pass.com, select the "Search for solicitations" link, enter the Bid Number specified below in the "Document Number" field, and select the "Search" button.  

Bidders who need help regarding Comm-PASS navigation may refer to the Comm-PASS Resource Center at www.mass.gov/osd for documents and guides. Bidders may also contact the Comm-PASS Helpdesk at comm-pass@state.ma.us or the Comm-PASS Helpline at 1-888-MA-STATE.   

The Helpline is staffed from 7:30 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal, state and Suffolk county holidays.

If you have any questions about bid submission requirements please call The City of Springfield, Office of Procurement (413-787-6285).

Ends: 2012-03-06]]></description>
<pubDate>2012-01-30</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-281</guid>
</item>
<item>
<title><![CDATA[RFP: Disaster Recovery Grant Management & Admin Projects Related to 2011 Tornado & Snow Storm]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-299</link>
<description><![CDATA[Bid: 12-299 - The City of Springfield, MA. (\"City\"), is issuing a Request for Proposals (\"RFP\") from qualified consulting firms and/or multi-disciplinary consultant teams ("Respondents") to perform Disaster Recovery Grant Management and Administration Services in connection with the City\'s applications for reimbursement from State and Federal agencies, including FEMA, for significant losses and costs incurred by the City as a result of the EF-3 tornado which struck the City on June 1, 2011, and the October 29, 2011 snowstorm, and any other declared disasters that occur during the term of the contract. 

Proposals are sought from qualified firms with substantial experience in obtaining FEMA and other sources of reimbursement for costs incurred by local governments in response to federally declared disasters. 

The City is particularly interested in engaging a firm with substantial experience in obtaining reimbursement through the FEMA Public Assistance Program, utilizing a team with experience in expediting the timing and maximizing the percentage of reimbursement funds, with expertise in obtaining higher than standard reimbursement rates, demolition, historic review process, and right of entry program.  The City is also interested in engaging a firm with substantial experience in successfully working with state Emergency Management Agencies, and in particular, the Massachusetts Emergency Management Agency (MEMA) to facilitate and expedite the distribution of FEMA and other disaster recovery reimbursement funds to local governments. The firm must also have available significant technical expertise in the areas of demolition, construction costs and repair costs, structural issues, architectural, engineering and cost estimating services as needed, to help ensure maximum reimbursement. The firm should also have experience in pursuing and obtaining FEMA reimbursement for "alternative projects" and "improved projects".  

The City may also require services addressing eligibility requirements for projects under the Hazard Mitigation program, Federal Highway Administration (FHWA), Massachusetts Department of Transportation (MassDOT), Natural Resources Conservation Service (NRCS), Community Development Block Grant, FEMA\'s Disaster Specific Guidance (DSG) and other disaster recovery cost reimbursement programs.  

The City reserves the option to award contracts to multiple Consultants but would prefer to award to a single Consultant which is able to provide all of the services requested.     

The City seeks to engage a firm with substantial experience in obtaining reimbursement through the FEMA Public Assistance Program, utilizing a team with experience in expediting the timing and maximizing the percentage of reimbursement funds, with expertise in obtaining higher than standard reimbursement rates, demolition, environmental and historic review process, and right of entry program pursuant to the federal regulations as to cost sharing, found at 44 C.F.R. § 206.47.

The firm must also have available significant technical expertise in the areas of demolition, construction costs and repair costs, structural issues, architectural, engineering and cost estimating services as needed, to help ensure maximum reimbursement. The firm should have experience in pursuing and obtaining reimbursement for "alternative projects" and "improved projects". The successful firm will also have substantial experience in successfully working with state Emergency Management Agencies, and in particular, the Massachusetts Emergency Management Agency (MEMA) to facilitate and expedite the distribution of FEMA and other disaster recovery reimbursement funds to local governments.

The firm must have experience in private property debris removal including the management and coordination with other programs, including individual assistance.

The City may also require services under the FEMA Hazard Mitigation, Federal Highway (FHWA), Massachusetts Department of Transportation (MassDOT), Natural Resources Conservation Service (NRCS), and other disaster recovery cost reimbursement programs.

The City may also need specialized assistance to address unique needs that are not satisfied by routine disaster assistance programs. It may also be required for very complex restoration or rebuilding challenges.  This may include locating funding sources, and providing coordination of sources of help that may be available to assist in the long term recovery process as well as the reduction or elimination of risk from future incidents, which may require considerable intergovernmental agency coordination and technical support.



The qualifications and services requested of the Consultant are summarized as follows: 

	Extensive knowledge and familiarity with FEMA laws, regulations, and policies related to disaster recovery reimbursement for all categories of damage, historic, environmental and insurance review processes, and demolition and Right of Entry processes, including but not limited to the Public Assistance Program authorized by the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act) found at 42 U.S.C. §§ 5121 - 5207 (http://www.fema.gov/pdf/about/stafford_act.pdf); Regulations published in Title 44 of the Code of Federal Regulations (44 CFR) Part 206 implement the statute (http://www.access.gpo.gov/nara/cfr/waisidx_07/44cfrv1_07.html); Policies written to apply the statute and regulations to specific situations and provide clarification on a range of issues. (Public Assistance Policy Reference Manual -http://www.fema.gov/government/grant/pa/9500toc.shtm) ;FEMA Standard Operating Procedures (SOPs) that provide guidance for FEMA, the State and applicants on the processes. SOPs (http://www.fema.gov/government/grant/pa/sop.shtm).; 
	Organize, manage and administer the FEMA Reimbursement Process under the Public Assistance Program; 
	Negotiate maximum FEMA reimbursement rates for Project Worksheets prepared by FEMA with assistance from City consultants; 
	Attend meetings with the City, Federal agencies, and State agencies to negotiate and represent Project Worksheets (PWs) and the obligation of eligible amounts.  
	Provide grant management advice to maximize reimbursements of disaster recovery expenses. 
	Provide advice to City personnel and consultants; attend and participate in meetings as required.
	Facilitate, maximize, and expedite the distribution of FEMA and other disaster recovery reimbursement funds to the City;  
	Provide significant technical expertise and guidance in working with state and federal historic review procedures required for FEMA reimbursement including the negotiation and implementation of Memorandums of Understanding with FEMA as to any Memorandum's of Understanding concerning environmental or historic reviews related to FEMA reimbursement.
	Work with the Massachusetts Emergency Management Agency (MEMA) to facilitate, maximize, and expedite the distribution of FEMA and other disaster recovery reimbursement funds to the City;
	Negotiate maximum FEMA reimbursement rates for demolition projects;
	Negotiate maximum FEMA reimbursement rates for Right of Entry projects;
	Negotiate with FEMA to successfully expand the area covered by the Right of Entry approval designation;
	Negotiate maximum FEMA reimbursement rates for alternative projects;
	Negotiate maximum FEMA reimbursement rates for improved projects;
	Provide significant technical expertise to advise the City and successfully negotiate with FEMA concerning the expeditious and successful completion of the historic, environmental and insurance review processes;
	Provide significant technical expertise in the areas of demolition, construction costs and repair costs, structural issues, architectural, engineering and cost estimating services as needed, to help ensure maximum reimbursement; 
	Provide significant technical expertise in the areas of planning and economic development to work in partnership with the community with the goal of the long-term recovery planning and the comprehensive plan to help the community transition from recovery to redevelopment including significant technical expertise relating to resources and funding opportunities available to assist in implementing recovery projects.
	Ensure that the Consultant\'s services provided receive maximum reimbursement under FEMA regulations without duplication of efforts provided by third party consultants engaged by the City;
	Prepare draft correspondence to local, Federal and State officials as necessary.
	Prepare and conduct the close-out process, ensuring maximum recovery and retention of all eligible funding, satisfactory disposition of appeals and availability of supporting documents for future audits.
	Keep track and monitor Consultant's own time and activities by project, or as allowable under the provisions of Federal guidance for direct administrative, indirect, and project management costs (reference Federal regulations and policy guidance for these topics).
	Provide bi-weekly performance and status reports to City Finance Director and Budget Director on the status of the FEMA Public Assistance program and other grant programs as requested. Each performance and status report should include, but is not limited to, the following:
o	Hours billed and amount invoiced by personnel and project
o	Track in real time the number of hours each Consultant team member devotes to each Project Worksheet for reimbursement purposes
o	PW and grant application development and revisions / amendments
o	PW and grant application submissions and approvals
o	Obligated amounts versus eligible estimates
o	Issues with PW and grant application submissions and resolutions
o	Issues requiring assistance
o	Amounts awarded to City per PW and grant application
o	Requests For Reimbursement submitted
o	Estimated and actual costs
o	Reimbursements received by City
o	Insurance deductions
o	PW and grant application closeouts
	Specialized assistance to address unique needs that are not satisfied by routine disaster assistance programs. It may also be required for very complex restoration or rebuilding challenges.
	Locating funding sources, and providing coordination of sources of help that may be available to assist in the long term recovery process as well as the reduction or elimination of risk from future incidents, which may require considerable intergovernmental agency coordination and technical support.
	Provide audit preparation services: The Consultant shall provide support services to the City to manage and prepare for potential audits from the City receiving grant funding.  These services will include but should not be limited to:
o	Preparation and responses to inspections and audits for on-going and completed projects.  
o	Preparation of formal audit responses and justifications; attendance at associated meetings and hearings as needed.
	Provide technical advice regarding the reimbursement under the FEMA Hazard Mitigation program (upon request).
	Provide technical advice regarding the reimbursement under the Federal Highway Administration (FHWA), Massachusetts Department of Transportation (MassDOT), Natural Resource Conservation Service (NRCS), and other disaster recovery cost reimbursement programs (upon request).
	
The services will involve extensive interaction with City departments, City and other consultants, FEMA and MEMA.  The Consultant will report to the City's Director of Finance and the City Budget Director.  


TERM OF AGREEMENT: The City intends to award a contract for three (3) years, subject to the termination and non-appropriation requirements of the contract.    

SUBMISSION REQUIREMENTS:Any Proposer submitting a proposal in response to this RFP shall submit one (1) original unbound, Nine(9) bound copies and  One (1) electronic copy of the Technical Proposal and the separately sealed Price Proposal no later than 2:00 P.M. on February 21, 2012. to:

Lauren Stabilo
Chief Procurement Officer
City of Springfield
Office of Procurement
36 Court Street - Room 405
Springfield, MA 01103

Proposals must be received at this office no later than 2:00 p.m. EST on Tuesday, February 21, 2012.  The deadline will be strictly observed.  Proposals delivered to any other office or location will be rejected as non-responsive.  If at the time of the scheduled RFP opening, City Hall or the Office of Procurement is closed due to uncontrolled events such as fire, snow, ice, wind, or building evacuation, the RFP opening will be postponed until 2:00 p.m. on the next normal business day.  RFP will be accepted until that date and time.


Ends: 2012-02-21]]></description>
<pubDate>2012-01-30</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-299</guid>
</item>
<item>
<title><![CDATA[RFP: Copy Center Services]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-295</link>
<description><![CDATA[Bid: 12-295 - Bid documents and specifications will be available at no charge beginning January 30, 2012 at 9:00 AM: 

Online at www.comm-pass.com by selecting the Solicitation tab and using the Browse All Open by Entity (City of Springfield) option at any time 24 hours a day, seven days a week.


The School Committee of the City of Springfield wishes to obtain the services of a qualified Copy Center Operator for the Springfield Public Schools Department. The critical tasks of this contract are as follows:

	The vendor is required to provide a fully trained representative for the operations of a Canon 125VP production system including working knowledge and expertise with an ADOBE based scan/print workflow including software knowledge of ADOBE Acrobat, Quite Imposing and Pit Stop Professional at the SPS Copy Center between the hours of 8:00 am and 4:30 pm between Monday and Friday unless the Center is closed due to either inclement weather, school vacations or scheduled holidays. 

General Supplier Information

	Supplier must have facilities management sites locally containing multiple operators to respond to emergency back-up requirements.
	Supplier must have local floater team staffed with fully trained back-up personnel.

The estimated cost per year is $63,500.00.

All questions regarding bid or its specifications must be received by the Office of Procurement no later than February 7, 2012 by close of business.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts.

The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.


Ends: 2012-02-14]]></description>
<pubDate>2012-01-30</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-295</guid>
</item>
<item>
<title><![CDATA[Redevelopment of 59-61 Avon Place]]></title>
<link>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-258</link>
<description><![CDATA[Bid: 12-258 - The City is interested in proposals which will renovate this historic two-family duplex house to its appearance as shown in the 1939 photo and as approved by the Springfield Historical Commission. (see RFP for photos)

The City is interested in proposals which will renovate 59-61 Avon Place as a two-unit house. Proposals resulting in owner-occupied units, including condominiums, are preferred. Institutional uses as group homes, churches, and schools will not be allowed.historic district and listed on the State Register Historic Places. Income producing projects may qualify for the federal and state 20% tax credit for historic rehabilitation.

CDBG funds are being made available by the CITY to be used for exterior repairs. No income restrictions are applied to these funds. CDBG funds will be an interest free, forgivable loan not to exceed $25,000. The loan will be paid out as reimbursement of expenditures. Half of the loan will be forgiven upon issuance of a Certificate of Occupancy by the Springfield Building Commissioner. Once the Certificate of Occupancy has been obtained, 20% of the remaining loan will be forgiven each year the property is owner occupied over the next five year period.

The proposed development should minimize other public expenditures and not require ongoing public operating subsidie59-61 Avon Place was constructed in 1882 as a side-by-side duplex house. It has two floors, plus attic and basement. The property is zoned Residential B. The building is within walking distance of the Central Business District and the South End and is less than ½ mile to Interstate 91 and 1½ miles to Interstate 291. 

The property will be conveyed with a reverter clause which will require completion of development within twelve (12) months of conveyance of the deed.

Any exterior alterations such as new windows, additions, covering or removal of elements such as cornice detail or siding require prior approval of the Springfield Historical Commission. 

Landscaping and parking plans must be approved by the Office of Planning and Economic Development prior to transfer of title.
As part of the submission, a schedule of benchmarks for the project must be included - including immediate plans to secure the property from weather and from the public. Schedule to restore utilities to the building and exterior lighting should also be included. Preference will be given to proposals committing to securing the building in an expedient manner. All work should be complete within twelve (12) months of the date of closing.

Bidders are subject to all current zoning, building restrictions and controls as well as design review by the Office of Planning and Economic Development. Bidders must be current on all taxes, fines, fees and other debts and liabilities that they may have to the CITY and must make known in the proposal should any current liabilities exist.

Bidders must show proof of financial commitment to close immediately on the property and commence redevelopment. Project budget and corresponding financing must be provided.


Open houses will be held at 59-61 Avon Place during the following times:

Saturday, January 14, 2012 - Open House at 10:00 a.m.
Thursday, January 19, 2012 - Open House at 11:00 a.m.
Monday, January 30, 2012 - Open House at 11:00 a.m.
	
Those visiting the house must sign an indemnification agreement prior to entering and should be prepared with sturdy footwear and flashlights for each person entering.

In addition to the open house, questions regarding the RFP may be submitted in writing to the Office of Procurement. In order to provide prompt answers to questions, the RFP Review Committee requests that all proposers submit written questions ten days prior to the RFP response deadline. 

Accordingly, questions must be received in writing only at the Office of Procurement not later than February 1, 2012. Questions may be faxed or mailed.  The Office of Procurement's fax number is (413) 787-6295.  The RFP Review Committee will compile written answers which will be mailed to all Proposers who requested a copy of the RFP, no later than February 8, 2012.






Ends: 2012-02-15]]></description>
<pubDate>2012-01-11</pubDate>
<guid>http://www.springfieldcityhall.com/finance/bid-detail0.0.html?bid=201212-258</guid>
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