Fleet Manager

SUMMARY:

Under the general direction of the Public Works Director, the Fleet Manager plans, organizes, and manages the maintenance and repair of the City’s fleet.  Work involves the budgeting, planning, assigning, directing, coordinating, and evaluating the activities of personnel in the maintenance, repair, reconditioning, and purchasing of all motorized equipment.  The City’s fleet includes a full range of vehicles including: passenger vehicles, light trucks, dump trucks, backhoes, bull dozers, automated and semi-automated trash trucks.  The Fleet Manager determines the replacement cycle of vehicles and directs the purchase of new vehicles.  The Fleet Manager also oversees the contracts for repair and maintenance work performed outside of the City facilities.   The Fleet Manager ensures the proper functioning of the computerized fleet management information systems. 

RESPONSIBILITIES include, but are not limited to:

The following duties are typical for this classification.  Incumbents may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. 

1.) Operations

• Managing a large diversified vehicle/equipment repair and maintenance facility. 
• Analyzing costs via work order history. 
• Establishing a performance measurement system (productivity, cost, downtime). 
• Determining preventive, predictive or regulatory mandates for repairs/inspections. 
• Creating a priority vehicle repair policy.
• Developing repair schedules. 
• Developing and implementing a parts management process to establish and monitor reorder points and inventory levels. 
• Managing and monitoring fuel and lubrication dispensing and storage system.

2.) General Management

• Promoting an organizational culture that is sensitive and responsive to the needs, interests and values of the organization. 
• Establishing relationships with and educating decision makers, upper management about the importance of Fleet services. 
• Developing a business plan that identifies objectives, strategies, and tactics for achieving business goals. 
• Developing, implementing and periodically evaluating an emergency operations plan.

3.) Asset Management 

• Researching options to best match the City’s needs, requirements, and capabilities (vehicle types, accessories and components, fuel types and technologies, reliability, and job appropriateness). 
• Researching various purchasing opportunities (state, county, federal). 
• Developing, recommending and implementing policies regarding standardizations of vehicle or equipment choices. 
• Establishing and monitoring utilization goals for maximum efficiency. 
• Establishing effective vehicle usage policies (take home vehicle, car allowance, and driver conduct). 
• Developing, recommending and implementing a vehicles replacement policy. 
• Analyzing and forecasting life cycle costs.
• Developing, recommending and implementing vehicle disposal policies.

4.) Financial Management 

• Developing budget and justification, including expenditure projections. 
• Preparing and soliciting competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions. 
• Determining useful life and amortization schedule by vehicle and by fleet.  Evaluating lease options versus purchase strategy. 
• Implementing strategies for equipment replacement funds. 
• Implementing procedure for capital outlay purchases. 

5.) Human Resource Management

• Identifying staffing requirements to meet the goals and objectives of the fleet. 
• Participating in the recruitment, hiring and training of appropriate personnel. 
• Encouraging a pleasant, supportive work environment. 
• Understanding and enforcing the components of a collective bargaining agreement. 
• Identifying the training needs of mechanics, supervisors, drivers/operators, and new employees. 
• Encouraging staff development through staff participation in professional organizations. 
• Establishing clear policies regarding appropriate conduct and performance. 
• Developing, implementing and reviewing workplace safety policy, procedures, and programs to reduce employee injuries. 
• Performing or participating in safety audits of facilities and equipment. 
• Implementing appropriate security policies and procedures. 
• Developing and implementing repair versus replace criteria. 
• Participating in post-accident investigation and reporting.

6.) Environmental Management 

• Implementing, monitoring and periodically updating a Material Safety Data Sheet program. 
• Implementing and monitoring policies and procedures to ensure compliance with EPA environmental regulations and local, state, federal facility regulations. 
• Identifying areas in which new technologies can improve the delivery of services. 

EDUCATION/EXPERIENCE/CERTIFICATIONS REQUIRED:   

• Graduation from an accredited four year college or university with major course work in Business Administration, Public Administration, Automotive Technology or a related field, including some course work in Accounting and Public Purchasing procedures. 
• Professional certification as a Public Fleet Manger from American Public Works Association (APWA).  (Non-certified Fleet Manager applicants will have up to 2 years to obtain the APWA Public Fleet Manager certification.)
• Five years of recent and progressively responsible administrative and managerial experience of a large complex fleet maintenance operation.
• Possession of a valid Massachusetts driver’s license and satisfactory driving record is a condition of initial and continued employment.